The guidelines below have been established to encourage you to successfully complete your academic programme and continue to receive financial aid. The US Department of Education requires the University of Winchester to check and ensure that they are meeting the Quantitative and Qualitative requirements stated below.
Students are expected to be in attendance at the University of Winchester. Students may not receive aid once they have taken more than 150% of the normal duration of the programme to complete their studies. This applies to both Undergraduate and Postgraduate students. Periods of interruption will not count towards this calculation. If a student has attended part of the programme below full time, then this calculation will be based on the Full Time Equivalent of their studies. (eg 2 years at 50% will count as 1 year FT study).
Undergraduate students are expected to maintain satisfactory progression through their course of study. If a student’s average marks drop below an equivalent of 2.0 GPA (grade C-) the student will be given a Financial Aid Warning until the next disbursement by which time their grades will be expected to be at the required level. If the student achieves the required standard, they will be placed in good standing for aid. If the marks do not meet the required standard at the next attempt the student will be suspended for the purpose of financial aid. If the student does not proceed on their course of study and fails at the next attempt then Financial Aid will be suspended.
Providing the student has not exceeded 150% of the normal duration, an Examination Result of ‘Pass’ (equivalent to a ‘C’) is sufficient for disbursements made after results have been published and for the first disbursement of the following academic year. No Progress confirmation is required for the first disbursement for a student’s programme of study.
Postgraduate students are expected to maintain satisfactory progression through their course of study. Enquires will be made with the Faculty to check they are progressing towards a good pass in the required time frame and verify attendance before financial aid cheques are due for disbursement. An Examination Result of ‘Pass’ is sufficient for disbursements made after results have been published and for the first disbursement of the following year. No Progress confirmation is required for the first disbursement for a student’s programme of study. If the student is not progressing, then the student will be given a ‘Financial Aid Warning’. At the time of the next request the student is not progressing then the student’s Financial Aid will be suspended.
In order to maintain eligibility for financial aid with the qualitative standard, you must maintain the academic standing necessary to remain at the University of Winchester. The University has clear assessment guidelines for undergraduate and taught postgraduate programmes.
If it is stated by the faculty that the student is not attending at least 50%, Financial Aid will be suspended. If the student meets the requirements for progression on the course of study they will be placed in good standing for financial aid.
Pace of Completion
Students are expected to successfully complete 75% of courses attempted. Students failing to meet this requirement will be issued with a ‘Financial Aid Warning’.
If a student transfers from another institution, then credits or courses that will count towards the student’s final degree will be used to calculate a student’s ‘Pace of Completion’ (see above).
Students repeating a year or credits need to pass at the next available opportunity in order to regain eligibility for Federal Aid.
Students will be informed by email if they are given a ‘Warning’ or if Financial Aid is probated or suspended. Students may appeal for extenuating or unforeseen circumstances. Verification will be required.
Financial Aid Warning
Students that fail to make Satisfactory Academic Progress will firstly be issued with a ‘Financial Aid Warning’. This warning will last for 1 semester during which time a student can still receive Financial Aid. Students that fail to regain Satisfactory Academic Progress by the next disbursement will no longer be eligible for Aid, unless they are successful in an appeal (see below).
To appeal a financial aid suspension, a student must, within 14 calendar days of notification, submit to the Finance Office a signed and dated letter of appeal explaining why he or she shouldn't have their Financial Aid suspended. A student may appeal due to emergency conditions (e.g., injury or illness, death of relative, disasters, etc.) and state what has changed in their situation that will allow them to meet Satisfactory Progress at the next evaluation date. Documentation verifying the situation may be requested.
The Registrar will consider the appeal, render a decision, and will convey in writing to the student the decision of the Registrar within two weeks of the student’s appeal. All decisions made are final.
Financial Aid Probation
If a student’s appeal against suspension is successful then the student’s good standing will be placed on probation for the payment period.
A student that has their Federal Aid suspended but continues their course under their own means and subsequently meets Satisfactory Academic Progress standards will be entitled to regain a probationary status and apply for or receive loans.
Students that fail SAP after a period of probation cannot receive aid unless they are successful in a further appeal and develop an academic plan approved by their supervisor.
Students that have exceeded the 150% time limit on their programme cannot receive Federal Aid and cannot be reinstated at any point.
Satisfactory progression to retain Title IV, HEA programme loans is entirely separate from the academic requirements to remain on your programme and does not guarantee outcome of your programme. The University expects all its students either receiving or not receiving Title IV assistance to remain in good standing at the institution with regard to academic progression. This applies to all students equally.
Satisfactory Academic Progress will be checked with our Registry and/or your Academic Department before any loan funds are released to you.
Please refer to the links below for full details on University Assessment, University Regulations and University Code of Practice: