Policies and Regulations

These pages contain approved policies, regulations, procedures, guidelines and reports. Documents are sorted by A-Z. Published documents are always the most recent version and are applicable to the current academic year (unless otherwise stated). If you require a previous version of a document please contact the responsible department. We try to ensure every document is accessible. If you need a different format please contact: improvement@winchester.ac.uk



Academic Achievement Awards Terms and Conditions 2021 22

Academic Appeals Guidance Leaflet

Academic Appeals Regulations

Academic Departments - Terms of Reference

Academic Regulations for Postgraduate Research Programmes

Academic Regulations for Taught Programmes

Summary of Regulation and Policy changes for students - 2022-23

Access Agreement 2017-18

Access Agreement 2018-19

Access and Participation Plan 2019-20

Access and Participation Plan 2020-25

Accessible and Inclusive Learning Policy

Admissions Appeal Form

Admissions Policy

Anonymous Marking Policy

Appeals by Student Applicants Policy

Applicants with Criminal Convictions Policy

Articulation Agreements Approval Procedures

Asbestos Management Plan

Assessment of Work by Students with SpLDs

Assessment Regulations

Assistance Therapy Companion Animal Procedure

Award and Classification Rules and Credit Framework Summary


Banishing Single Use Plastics Strategy

Benchmark Review Form

Bring Your Own Device Policy


Carbon Management Plan Annual Monitoring Report

Christian Foundation Strategy

Collaborative Provision Register 22/23

Quality Assurance of Collaborative Provision Policy

Collective Disputes Procedure

Committee Structure

Community Impact Strategy

Concordat to Support the Career Development of Researchers Action Plan

Concordat to Support the Career Development of Researchers Implementation Plan 2

Conduct of Progression and Award Boards for Taught Programmes

Conduct Policy for Students

Confirmation Revocation of Awards - Approved Procedures


Data Protection Policy

Data Sharing Agreement between the University of Winchester and the Winchester S

Death of a Student - Procedures

Degree Outcomes Statement 2021-2022

Disciplinary Procedures for Students

Disclosure and Barring Service (DBS) Policy

Dogs on Campus

Drug and Alcohol Policy (Students)


Employer Engagement Strategy

Employers Liability Certificate

Environment Strategy

Environment Strategy Annual Report 2018-2020

Environment Strategy Reviewed

Enrolment Privacy Notice

Equality and Diversity Policy

Equality, Diversity and Inclusion Policy

Ethical Banking and Investment Policy

Ethical Catering Policy

Ethical Investment Policy 

Exam Regulations 2020-23

Expenses Policy

Extenuating Circumstances - Guidance Leaflet

Extenuating Circumstances Form

External Examiners of Taught Programmes - Policy and Procedures

External Library Visitor policy

External visitors joint application form


Freedom of Speech Policy and Code of Practice for External Speakers, Conferences


GPA - Guide for students

gender identity and reassignment policy

Gender Identity and Reassignment guidance


Health and Safety Policy

Home and Mobile working policy

Home and Mobile working policy (IT)

Human Resources Strategy

HWB Fitness to Practise Policy


ICT Acceptable Use Policy


Individual Review and Development Form

Individual Review and Development Scheme

Influenza Pandemic Plan

Intellectual Property Policy

Interviewing Student Applicants Policy

Invigilator policy


Learning and Teaching Strategy


Masters Dissertation Presentation Guidelines

Memorandum and Articles of Association

Meningitis Policy - managing an outbreak

Mental Wellbeing Strategy 22_25


Network Security Policy


Office Space Management Policy

Open Access Policy


Payment of University Fees - Regulations 2023

Peer Enhanced Educational Reflection

Placement Learning (Non-Training) Policy

Policy on student use and misuse of social media

Postgraduate Research Degree Admissions Policy

Pregnancy Adoption and Becoming a Parent While Studying - Guidelines

Risk Assessment for Pregnancy Adoption and Becoming a parent while studying

Pregnancy - Parenthood Support Plan

Prevent Duty - Implementation delivery model

Privacy Notice for Graduation Ceremonies 2023

Procurement Policy and Procedures

Professors Readers and Senior Fellows Application form 2022

Public Complaints Policy

REF 2021 Code of Practice

RKE Ethics Policy and Procedures

Recognition of Prior Learning (RPL) Policy

Recognition of Prior Learning approval form

Records Management Policy

Refund and Compensation Policy for Enforced Termination of Courses

Refund and Compensation policy

Research Data and Records Management Policy

Research and Knowledge Exchange Strategy 2020-2030


Safeguarding Policy

Self Certification Form

Self Certification Guidance Leaflet

Self-Certification for Extenuating Circumstances Policy & Procedures

Sexual Harassment, Misconduct and Violence guidance

Smoking on site policy

Social media - Policy on student use and misuse of social media July 2018

Sport Excellence Awards Application Form 2022-23

Sport Excellence Awards Terms and Conditions

Standard Terms and Conditions of Purchase

Standing Orders of the Board of Governors

Starters, movers, and leavers; a cyber defence policy

Statement of Primary Responsibilities - Board of Governors

Student Academic Integrity Procedures

Student Charter

Student Complaints Policy

Student Protection Plan

Student Residence Regulations 22-23 UMH 

Student Voice & Representation Policy

Suicide Prevention Strategy

Supplement to the Academic Regulations and Assessment Regulations 2021-22

Supporting Students to Succeed Procedures for Postgraduate Research Degrees

Supporting Students to Succeed Procedures for UG and PG Taught only

Sustainable Development Policy


Terms and Conditions 2017

Terms and Conditions 2018

Terms and Conditions 2018 Summary

Tuition Fee Deposit Refund Policy 2023-2024

Student Terms and Conditions 2019-20

Student Terms and Conditions 2020_21 approved

Student Terms and Conditions 2021_22

Student Terms and Conditions 2022_23 Final

Terms and Conditions for the Supply of Goods and Services

Tuition Fee Deposit Refund Policy 2023-2024


US Federal Aid - Consumer Disclosure Information

US Federal Aid - How to Apply Guide

US Federal Aid - Return of Title IV Policy

US Federal Aid - Satisfactory Academic Progress

University Agents Policy (recruitment and retention)

University of Winchester Fee Summary 2022-2023

University of Winchester Library privacy policy


Verification of ID 18-19

Visa Sponsorship Policy


Waste Management Policy